12 days old

Legal Secretary- Litigation

Jones Walker LLP
New Orleans, Louisiana 70170
  • Job Type
    Employee
  • Job Status
    Full Time

Summary

Assist 3 busy attorneys in the delivery of legal services in the general litigation group in our New Orleans Office. In addition to typing, filing and calendaring, performs duties such as maintaining attorneys’ time entry logs and accurate billing, formatting and filing of briefs, pleadings and other legal documents, coordination of meetings and conferences, obtaining supplies, and working on special projects. Corresponds with clients verbally and in writing and assembles highly confidential and sensitive information related to client files. Independent judgment is required to plan, prioritize and organize diversified workload.

 

Essential Functions

  1. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
  2. Organizes data behind legal proceedings
  3. Format and files briefs, pleadings and other legal documents in state and federal courts
  4. Prepare responses to complaints and discovery requests
  5. Maintains attorney time records and accurate billing
  6. Transcribes dictation from attorneys
  7. Corresponds with clients verbally and in writing and represents the attorney to the client in a professional manner
  8. Maintain attorneys’ calendars
  9. Manage travel and schedule.
  10. Coordinate travel arrangements; prepares itineraries; prepare, compile and maintain travel vouchers and records.
  11. Gather all documents and organize them to be used throughout the case and trial
  12. Respect strict confidentiality requirements with regard to client files
  13. Establishes, develops, maintains and updates client files in the firm’s document management system. Retrieves information from files when needed.
  14. Proofreads documents for spelling, grammar and layout, making appropriate changes. Responsible for accuracy and clarity of final copy

Requirements

Competencies

  1. Technical Capacity: proficient in Microsoft Word, Excel, Outlook, organizing files in document management system.
  2. Personal Effectiveness/Credibility: Professional demeanor, able to work in a fast paced environment. Maintain client confidentiality.
  3. Thoroughness: Should be able to prioritize and follow through on assignments with very little supervision from attorneys.
  4. Organizational Skills: Strong organizational skills, ability to multi-task and manage deadlines.
  5. Communication Proficiency: Excellent verbal and written communication skills.
  6. Judgment: Exhibits sound judgment and the ability to make reasonable decisions in the absence of direction. Swiftly refers problems/issues to the appropriate person(s) when necessary. Works effectively without constant and direct supervision or guidance

Supervisory Responsibility

This position has no supervisory responsibilities.

 

Work Environment

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

 

Physical Demands

This is largely a sedentary role; however, some filing is required. This would require the ability to lift files, open filing cabinets and bend or stand as necessary.

 

Position Type and Expected Hours of Work

This is a full-time position. Days and hours of work are Monday through Friday, 8:30 a.m. to 5 p.m.

 

Required Education and Experience

High school diploma required, minimum of 5 years related experience required.

Must be familiar with legal documents and terminology.

 

Preferred Education and Experience

Bachelor’s degree preferred.

Minimum 3 years’ litigation experience.

 

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Categories

Industry

  • Legal Services
Posted: 2021-10-11 Expires: 2021-11-10

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Legal Secretary- Litigation

Jones Walker LLP
New Orleans, Louisiana 70170

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